Office 365 is one of the most popular business suites available. And it’s still growing.
Last year saw its debut on the Apple App Store a 27% increase in commercial seats, and in Q3 it hit 180 million monthly active users. Impressive.
Most of us already use email, spreadsheets, and calendars. So, in this article, we’re going to look at ten other Office 365 tools that can help you boost your productivity.
Whether as an integral part of your marketing strategy or just to get the meals ordered for the company’s Christmas party. Microsoft Forms can come in extremely handy.
Allowing you to send surveys, quizzes, and polls to up to 5,000 recipients, it’ll save you the time and energy of marching around with a clipboard.
Microsoft 365 video is perfect for sharing videos with colleagues. Allowing you to upload and playback videos amongst your team and across your business. Helping you share the latest ad campaign or induction or even a ‘how-to’ screen share.
timetoreply is an email response time tracking and analytics tool that allows you to measure email response time statistics throughout your business. It’s ideal for Office 365 users who want to better capitalize on incoming leads and improve customer service. After all, you can only improve what you can measure.
Some of the features that Office 365 users love best is the overview of full organization interactions, domain-level reporting that allows a team to see their top 10 customers, SLA management, and the ease of intuitive reporting.
You can even set Reply Time goals, setting up leaderboards and incentivizing staff through good old fashioned competitiveness.
As remote working becomes ever more prevalent in 2020, this is also a great tool for those who need to have a handle and insights into their staff productivity.
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You’ve probably heard of Powerpoint. The chances are you’ve had the displeasure of trying to create a slick-looking presentation on it.
If you have you’ll know it’s not easy. Meet ‘Sway’, the new kid on Microsoft’s presentation block. Sway has a built-in design engine, meaning that with a simple drag and drop interface, it’s never been easier to make incredible, good-looking presentations.
Helping you to pitch and present your ideas and having them look engaging and appealing. All in no time at all.
Task management systems are very popular right now. Ever since Slack burst on to the scene and made a small fortune a few years ago.
It was only a matter of time before the giants weighed in with their own offerings. The aptly named ‘Microsoft Planner’ is part of the Office 365 suite and users on a team can create plans, assemble and assign tasks. You can also share files, communicate with other users on the team and receive progress updates. Perfect for teams that are spread out across multiple sites.
Microsoft Flow allows users to create automatic workflows, saving time and boosting efficiency.
For example, if someone fills out a form in SharePoint, you can automate the creation of a lead in Dynamics 365.
It’s not limited to Microsoft software either. Flow will allow you to connect with tools like Dropbox and social media platforms.
Staffhub allows workers and their bosses to keep in touch, arrange schedules and provide progress updates all from their mobile devices. Alongside this, employees can ask for time off, trade shifts and communicate with each other.
This handy app also allows managers to communicate with their team on a group or individual level.
Productivity starts with planning and ends with reviewing exactly how you’ve spent your time. There are always ways to find extra efficiency in your day.
Well, this tool allows you to do the latter.
MyAnalytics will show you everything from how much time you’re spending on email (it’s probably too much!) to how many meetings you attended last week.
Handily it breaks activities down into sections like meetings, focus hours, after hours, etc. Letting you see how you distribute your precious time at a glance.
Microsoft Delve is a handy data visualization tool. This is basically a fancy way of saying it takes all of your information from across all your Office 365 apps and displays them to you in order of relevance, urgency, or interest.
It does this using machine learning looking for things like past interactions and frequency of use. Once it’s taken the time to get to know you, it’ll be serving you up information quicker than you can think to actually need it.
Now that’s productivity.
Perhaps Microsoft’s most genius app of the whole of the 365 suite. An app that allows you to easily create an app. This tool allows your ‘average joe’ to achieve things that before Powerapps came along was only possible with the skills of a high-end developer.
Best of all it’s intuitive and very easy to learn. Meaning that if you need some automation or you’re facing a business challenge that the plethora of Office 365 tools doesn’t already solve. Microsoft has given you the ability to easily create it yourself.
Once an app is created it’s as simple as sharing it via email and everyone in your business or network can use it too. Genius.
There you have it! Ten ways to increase your productivity using Office 365.
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